This letter should be used to accept an employee's request for flexible working. är ær ær ær ær ær ær $ +v ² İx Please find my contact details at the top of this letter. If the workload could not be distributed amongst other members of the team either because of lack of capacity or lack of the specialist knowledge required, the manager could consider whether it is cost effective to recruit a part-time employee to cover the remaining workload. If the manager cannot identify any way to reduce the workload due to lack of resources or without creating undue pressure on other team members, the manager may reluctantly refuse the request. Unfortunately, having given full consideration to your application, I regret that the Company is unable to accommodate your request. The reasons for this are set out below. Ì The manager might discuss the need to cover the reception for a longer period with the whole team and ask if any other members of the team would like to consider changing their hours. There are also specific terms included as a result of the 2020 coronavirus outbreak. The employee making the request could be asked to have a Tuesday, Wednesday or Thursday as their non-working day and so relieve the issue of Monday or Friday not being covered. I am pleased to confirm that we are able to accommodate your requested working pattern . ò! r The letter also informs the employee that they are entitled to bring a colleague. We do not directly provide legal advice ourselves. If the new terms are not honoured there will be a contractual breach. This letter reschedules a meeting to discuss a flexible working request, confirming the new time and date and the attendees and their roles. | ê ê 8 är °$ ò! In addition, the other alternative work patterns we discussed at the meeting are inappropriate for the same reasons set out above. Yours sincerely,
Charlotte
Charlotte Dusting
PLEASE KEEP A COPY OF THIS LETTER FOR YOUR RECORDS
Example letter Two
1 May 2014
Private and confidential
Employee details: Tim Richardson
10 Punt Road Richmond
0411 111 111
Sales Assistant
Dear Ms Smith
Request for flexible work arrangements
I would like to request under section 65 of the Fair Work Act 2009 (the Act) to work a flexible working arrangement that is different to my current working arrangement. I believe that the effect on the business and my colleagues can be accommodated by me doing the regular morning clean of the shop the night before and doing all the stock replacement and labelling when there are fewer customers around. This arrangement will benefit my colleagues, as I will have greater availability to assist clients throughout the day. ÿáÈÌ aöpÖ It outlines the terms and conditions of their homeworking arrangement alongside confirming that the organisation reserves the right to cancel this arrangement at any time. This letter should be used when declining an employee's request for flexible working. Letter refusing employee's flexible working request. The Head of Discipline/ADE could discuss with the member of staff whether they would like to reduce their overall hours to become part-time which could then free up resources to recruit an additional member of staff to cover the remaining teaching. A compromise may be reached where the receptionist is asked to consider working from 7.30am to 3.50pm allowing another employee to work from 12 to 8.20pm ensuring that there are two people covering the busiest period during the middle of the day. If the receptionist is not prepared to start at 7.30am and/or there are no members of staff who can work a later shift, the manager may have to reluctantly turn down the request. ÿáÈÌ yt@Y, ' $If gdæ ' ¤ $If gdæ
' ¤ ¤ $If gdæ ¤x gdõ$ƒ õ You requested a reduction to your working hours/a change to the pattern of your working hours/a change to your place of work*. If the manager believes that a job share arrangement could be beneficial but cannot afford the costs of the post 6 days a week, a compromise may be offered where the employees may be asked to consider working 2.5 days each. This document should be distributed to all staff before they commence a period of homeworking. Please accept this letter as a statutory request for flexible working. The manager receiving this request would need to consider how the workload of the individual could be reduced by 40% to suit the requested part-time hours. For more information or assistance, visit www.fairwork.gov.au or call the Fair Work Infoline on 13 13 94. I am making this request to help me care for my child who is at school. The letter confirms the considerations which will be discussed at the meeting in order to make a decision regarding the outcome of the trial. For more information or assistance, visit www.fairwork.gov.au or call the Fair Work Infoline on 13 13 94. The letter includes example paragraphs for use in different scenarios: following an original request for flexible working; and alternative paragraphs for use following a successful appeal against an earlier refusal of flexible working. ò! If the member of staff is responsible for a number of teaching hours that only they can teach it is likely to be difficult for the timetable to accommodate this request. This change will assist me to care for my daughter because I will be able to pick her up from childcare by the facility’s standard closing time. ê! Following a trial period of flexible working, this letter can be used to inform the employee of the reasons why the trial was not successful. This page gives you examples of requests for flexible working and the considerations that may be made by a manager when dealing with the request. Use this model HR letter to inform an employee that their request for flexible working has been rejected. Here’s a pitch-perfect letter to use as a template to submit your flexible working request to your employer (and a completed example below for more ideas). This list is not exhaustive and each request needs to be considered with the individual circumstances. If you wish to request flexible working arrangements then you may wish to use the HYPERLINK "http://www.fairwork.gov.au/templates" Employee request for flexible working arrangements template. There are many considerations the manager will need to make including the individual’s role, the level of cover required in the office and the hours of cover required each day. This template letter can be used to confirm the availability of flexible working arrangements to employees, whether in a specific department or across the organisation. The letter confirms the required information and provides the employee with a time period within which to provide this. ü v Y
e … å ö ú ó å Ó Ó Ó Ç ¿ º ó ó ó ° ¦ ¦ ó ¦ ¦ However, if my request were to be accepted I would already be working this time as regular hours. ò! If the manager can identify a 20% reduction in workload, they may discuss with the employee the possibility of reducing to 4 days a week rather than 3. I am willing to discuss possible alternatives to the arrangements I have outlined and I am also willing to work with you to make sure that this arrangement succeeds for both the business and myself. Ë es ò! t àÖ Letter Accepting Flexible Working Request [DATE] [EMPLOYEE’S NAME] [Employee’s address] Dear [name] Following receipt of your request and our meeting on [DATE], EITHER. Also, you are regularly paying staff half an hour of overtime each week night to finish off jobs and help late customers. ò! š You must handle the application reasonably, but you are not obliged to say yes, and there are eight reasons set out in the legislation, one or more of which you are allowed to apply to justify your refusal. I would appreciate your response to this request, in accordance with the Act, within 21 days of today's date. As another option, I could cover the regular late evening shift on Thursdays which I know it is often hard to get staff to work and finish at 5.30pm on the other three days that I would work. òèáÖƯÆ�…jYG81*Yh�’ hyTã hØLü h�’ h�’ CJ OJ QJ \�^J aJ #h�’ hyTã CJ OJ QJ \�^J aJ h�’ hyTã CJ OJ QJ ^J aJ 5h�’ hyTã B*CJ OJ PJ QJ ^J aJ mH phÿ sH 0h�’ h@Y, 0J( CJ OJ PJ QJ ^J aJ mH sH h�’ h@Y, CJ OJ QJ ^J aJ ,h�’ h@Y, CJ OJ PJ QJ ^J aJ mH sH h�’ h@Y, 5�CJ OJ QJ aJ h�’ h@Y, 0J) aJ h�’ h@Y, hæ 0J( B* ph ÿh�’ h@Y, 0J( B* ph ÿ õ The template can be adapted to either confirm that the employee's terms will revert back to normal or to invite the employee to a further meeting to discuss an alternative arrangement. I am making this request to help me care for my 4 year old daughter. This questionnaire is to be completed by those employees applying to work from home. If you wish to appeal, you must write to ................. (insert name of contact), setting out the grounds for your appeal, within 14 days of receipt of this letter ....................... (insert name of contact) will then arrange a meeting with you to discuss your appeal within 14 days after receiving your appeal letter.